We are pleased that you are visiting our websites at www.wrpsa.com and www.wrpsa.app and thank you for your interest in the World Rock Paper Scissors Association (“WRPSA”, “we” or “us”). In the following, we inform you about the handling of your personal information in accordance with Canada`s Personal Information Protection and Electronic Documents Act (PIPEDA) when using our website
Responsible for information processing on this website is World Rock Paper Scissors Association of 100 Metcalfe Street, Suite 200 Ottawa, Ontario, Canada, K1P 5M1.
Information collection when visiting our website
During the mere informational use of our website, i.e., if you do not register or otherwise transmit information to us, we only collect information that your browser transmits to our server (so-called “server log files”). The information is not passed on or used in any other way. However, we reserve the right to check the server log files retrospectively should concrete indications point to illegal use.
We may work together with advertising partners who help us to make our internet offer more interesting for you. For this purpose, cookies from partner companies are also stored on your hard drive when you visit our website (third-party cookies). Please note that if you do not accept cookies, the functionality of our website may be limited.
WRPSA adheres to the Digital Advertising Alliance of Canada’s (DAAC) AdChoices program principles. If you do not wish to participate in our advertising personalization using your personal information or retargeting/tracking programs, you can opt-out by following the directions provided within the applicable advertisement, or directly at the AdChoices website provided by the DAAC, and use the opt-out mechanism. This does not necessarily mean that no advertisements will be shown to you. It simply means that these advertisements will not be personalized for you by means of cookies, web beacons or similar technologies.
When contacting us, personal information is collected. Which information is collected in the case of a contact form can be seen from the respective contact form. This information is stored and used exclusively for the purpose of responding to your request or for contacting you and the associated technical administration. Your information will be deleted after final processing of your request, this is the case if it can be inferred from the circumstances that the matter concerned has been conclusively clarified and provided that there are no statutory retention obligations to the contrary.
Information processing when opening a customer account and for contract processing
Personal information will continue to be collected and processed if you provide it to us for the performance of a contract or when opening a customer account. Which information is collected can be seen from the respective input forms. Deletion of your customer account is possible at any time and can be done by sending a message to us. We store and use the information provided by you for the purpose of processing the contract. After complete execution of the contract or deletion of your customer account, your information will be blocked with regard to tax and commercial law retention periods and deleted after expiration of these periods, unless you have expressly consented to a further use of your information or a legally permitted further use of information was reserved by our side, about which we inform you accordingly below.
If you register for our membership, we will send you regular information about WRPSA. The only mandatory information for sending the newsletter is your e-mail address, your First and Last Name, Gender and Birthday are optional. The provision of optional information is voluntary and will be used to address you personally. When you register for the membership, we store your IP address entered by your Internet service provider (ISP) as well as the date and time of registration in order to be able to trace any possible misuse of your e-mail address at a later date. The information collected by us when you register for the membership will be used exclusively for the purpose of your membership.
Information processing for order handling
The legal basis for the processing of your personal information in the context of direct marketing measures is either your consent or our legitimate interest in marketing and promoting our courses and services. The purpose of processing your personal information in the context of direct marketing measures is to send information, offers and, if applicable, to promote sales.
Commercial and business services
We process information of our contractual and business partners, e.g., customers and interested parties in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with contractual partners (or pre-contractual), e.g., to answer inquiries.
We process this information to fulfil our contractual obligations, to secure our rights and for the purposes of the administrative tasks associated with this information as well as for business organization. We only disclose the information of the contractual partners to third parties within the scope of the applicable law to the extent that this is necessary for the aforementioned purposes or for the fulfilment of legal obligations or with the consent of the contractual partners (e.g., to participating telecommunications, transport, and other auxiliary services as well as subcontractors, banks, tax and legal advisers, payment service providers or tax authorities).
Unless otherwise specified the purposes of processing are Contractual performance and service, contact requests and communication, office and organizational procedures, administration, and response to requests, visit action evaluation, interest-based and behavioral marketing. And, the Legal bases are Contractual performance and pre-contractual inquiries, Legal obligation, and our Legitimate interests.
Administration, financial accounting, office organization, contact management
We process information in the context of administrative tasks as well as organization of our operations, financial accounting and compliance with legal obligations, such as archiving. In this regard, we process the same information that we process in the course of providing our contractual services. The deletion of information with regard to contractual services and contractual communication corresponds to the information mentioned in these processing activities.
In this context, we disclose or transfer information to the tax authorities, consultants, such as tax advisors or auditors, as well as other fee offices and payment service providers.
Furthermore, based on our business interests, we store information on suppliers, event organizers and other business partners, e.g., for the purpose of contacting them at a later date. This information, most of which is company-related, is generally stored permanently.
Information processing for the purpose of fraud prevention and optimization of our payment processes
Where applicable, we provide our service providers with further information, which they use together with the information necessary for the processing of the payment as our processors for the purpose of fraud prevention and optimization of our payment processes (e.g., invoicing, processing of contested payments, accounting support). This serves to protect our legitimate interests in our protection against fraud or in efficient payment management, which outweigh our interests in the context of a balancing of interests.
Information processing by the operator of the social media platform
The operator of the social media platform uses web tracking methods. The web tracking can also take place regardless of whether you are logged in or registered with the social media platform. As already explained, we can unfortunately hardly influence the web tracking methods of the social media platform. We cannot, for example, switch this off.
Please be aware: It cannot be ruled out that the provider of the social media platform uses your profile and behavioral information, for example to evaluate your habits, personal relationships, preferences, etc. We have no influence on this. In this respect, we have no influence on the processing of your information by the provider of the social media platform.
Duration of storage of personal information
The duration of the storage of personal information is measured on the basis of the respective statutory retention period (e.g., retention periods under Canada`s commercial and tax law). After expiry of the period, the corresponding information is routinely deleted, provided that it is no longer required for the fulfilment of the contract or the initiation of the contract and/or there is no continued legitimate interest on our part in the continued storage.
How do we secure your personal information?
WRPSA is committed to keeping your personal information secure. We implement appropriate measures and take steps to protect personal information against loss and theft as well as unauthorized access, disclosure, copying, use, and modification using security safeguards, including physical, administrative, organizational and technological measures, appropriate for the sensitivity of your personal information.
We comply with industry standards that require safeguards for handling and securing customer information. These include using secure networks, encryption or other protection of cardholder information, physical and technical access controls, monitoring and testing of security systems, and implementation of the information security policies. WRPSA associates who have access to your personal information are made aware of the importance of keeping it confidential. When disposed of, the information is securely shredded, destroyed, erased, or otherwise made unreadable.
Please be aware that no security measures can guarantee complete security. You should also take steps to protect against unauthorized access to your password, phone, and computer by, among other things, signing off after using a shared computer, choosing a robust password that nobody else knows or can easily guess, and keeping your login credentials private.
Your privacy rights
You have the ability to exercise the following rights:
Right to withdraw consent – You have the right to withdraw your consent at any time, subject to legal and contractual restrictions. Note that your withdrawal of such consent may limit your ability to obtain certain products and services.
Right of access, correction, deactivation or deletion of accounts – You have the right to request access to and obtain a copy of any of your personal information that we may hold, to request correction of any inaccurate information relating to you and to request the deactivation or deletion of your accounts under certain circumstances.
Right to submit a privacy complaint – You have the right to submit a complaint with the Privacy Commissioner in the jurisdiction of your residence if you consider that WRPSA’s management of your personal information infringes applicable laws (although we ask you to try resolve any complaint with us first).
How do I make a privacy right request?
If you have a question about our personal information practices, please contact us using our contact form.
If you make a request, we will confirm that we have received your request and let you know if we need anything else from you. We typically fulfill your request within one month unless the request is particularly complex, or we receive multiple requests from you. In these cases, we may extend the time period, but we will always let you know.
For your protection, we only fulfill requests for the personal information associated with the email address and/or WRPSA.ca account number that you identify in your request, and we may need to take other steps to verify your identity before taking any action. When permitted by law, we may charge an appropriate fee to cover the costs of responding to your request.
Concerns and Contact
If you have any concerns about a possible compromise of your privacy or misuse of your personal information on our part, or any other questions or comments, you can contact us.